How To Verify Email Addresses In Google Sheets

Are you a marketer relying on Google Sheets to manage your customer database and email lists?

If so, you probably understand the importance of maintaining clean and valid email addresses and how hard it can be to find the right way to Google Sheets email validation.

Validating email addresses manually can be time-consuming and lead to inaccurate data. On the other hand, using multiple tools to validate emails can be frustrating and expensive.

To help you find the permanent fix for the problem, we have listed 4 solid and effective ways for Google Sheets email validation.

We'll walk you through the benefits of Google Sheets email validation and show you how to directly check and validate email addresses in Google Sheets. Let's dive right in!

💡 Psst...Need a quick fix?

The `ISEMAIL` function in Google Sheets is a built-in function that allows you to check whether a given text string represents a valid email address. Instead of scanning the entire document manually, using this function can be helpful.

How effective is it?
The ISEMAIL checks for common patterns of valid email addresses, such as the presence of "@" and a top-level domain, but it may not catch all edge cases or verify the existence of the email address.

People chip is one of the new features of Google Doc smart chips introduced in November 2021.

The main functionality is to let users easily add contact information to a spreadsheet, so users can quickly view more information just by hovering their mouse over the cell. It can also be used as a free email validation tool.

How it works?
People Chips validate email addresses by analyzing specific text data and marking valid and invalid addresses. You can convert a single cell or range of cells with valid email formats into people chips based on your requirements.

Steps to use People Chips for Google Sheets email validation

How effective is it?
People Chips automate the extraction and validation process, making it convenient. However, the results depend on the accuracy of its email address extraction algorithm, the domains that are being checked by default, and the quality of the input data, making the results less reliable.

A regex expression is used to validate the syntax of an email address.

Using regular expressions (regex) for email validation in Google Sheets involves creating a custom data validation rule that uses a regex pattern to check if a cell's content matches the pattern of a valid email address.

How it works?
You define a regex pattern that matches valid email addresses, considering the common characteristics of email addresses like the "@" symbol, domain, and top-level domain. Then, you set up data validation with a custom formula that checks if the cell content matches the regex pattern.

You can create your customer formula for regex validation according to your requirements. Here’s an example regex validation formula for Google Sheets email validation.

In the above expression, “cell” is the reference to the cell containing the email to be validated. It should be replaced with the first cell number in the range you want to validate.

‍This formula checks if the email contains a valid top-level domain such as .com, .net, etc. In the case of Gmail, it makes sure it is gmail.com instead of just gmai. It will help you eliminate incorrect email addresses that might have been recorded due to human error.

Steps to use Regex for Google Sheets email validation

How effective is it?
Using regex for email validation can be effective if you create an accurate and robust regex pattern. It offers more control and flexibility than the built-in ISEMAIL function, allowing you to define specific validation criteria.

However, creating the correct regex pattern can be complex, and improper patterns may lead to false positives or negatives.

Google Sheets offers you the ability to add more functionalities to your sheets using add-ons.

One of the most useful and downloaded add-ons for email verification is the “Clearout Email Verification Add-on For Google Sheets.”

It not only validates the syntax but does real-time email verification to check if the email address exists and is available to receive emails. It also tells if it is a disposable email, role-based, along with the risk related to sending email to that email address.

How it works?
The Clearout Google Sheets add-on integrates with your Clearout account(you need to create one). You need to install the add-on, authenticate with your Clearout credentials, and then select the range of cells containing email addresses.

The add-on sends these addresses to Clearout's servers for verification, which are run through 20+ validation & verification checks, and then the results (valid, invalid, etc.) are displayed in your Google Sheets.

Steps to use Clearout Add-on for Google Sheets email validation

👉 Watch this video for detailed guidance on installing and using the add-on.

How effective is it?
Clearout is a dedicated email verification service, so it tends to be highly effective in verifying the validity of email addresses. It checks for various factors, such as syntax, domain existence, and mailbox existence, to determine the accuracy of an email address.

There are several benefits of verifying emails on Google Sheets directly.

The best way to validate email addresses in Google Sheets depends on your needs and requirements.

If you're looking for a simple and quick way to validate email address format in a small number, the ISEMAIL function or People Chips may be sufficient.

However, if you need to validate a large number of email addresses or you need a more accurate validation method, your best bet would be using the Clearout Google Sheets Email Verification Add-on.