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8 Best Email Tracking Tools in 2026
An email tracking tool records what happens after you hit send, whether the recipient opens your email, what links they clicked, how many times they came back to it and from which device. For sales teams, that behavioral data determines follow-up timing. For marketing teams, it identifies which subject lines drive actual opens.
With over 376.4 billion emails expected to be sent daily in 2025, tracking recipient behavior has become necessary. In this guide, we’ll cover the 8 best email tracking tools in 2026 as per their features, pricing, deliverability impact, and usability.
With over 376.4 billion emails expected to be sent daily in 2025, tracking recipient behavior has become necessary. In this guide, we’ll cover the 8 best email tracking tools in 2026 as per their features, pricing, deliverability impact, and usability.
Table Of Content
What is an Email Tracking Tool?
Email trackers insert a hidden picture within the email. That image displays when the recipient opens the email, notifying the sender that the email has been opened and when.
Most tools capture more than just open events. Link clicks, re-opens, device type, and location are all recorded. Sales reps use that data to follow up when a prospect is actively engaged, not days later without any signal to act on. Marketers use it to figure out which subject lines are actually driving opens. Recruiters use it to see whether a candidate has even looked at their outreach.
One thing worth knowing: Apple Mail Privacy Protection (MPP) pre-loads emails in the background. That means open events can trigger even when the recipient never actually opened your email.
Most tools capture more than just open events. Link clicks, re-opens, device type, and location are all recorded. Sales reps use that data to follow up when a prospect is actively engaged, not days later without any signal to act on. Marketers use it to figure out which subject lines are actually driving opens. Recruiters use it to see whether a candidate has even looked at their outreach.
One thing worth knowing: Apple Mail Privacy Protection (MPP) pre-loads emails in the background. That means open events can trigger even when the recipient never actually opened your email.
Quick Comparison: Email Tracking Tools at a Glance
Choosing between tools gets easier when the key details are in one place. The table below compares all 8 email tracking tools across platform support, free plan availability, and starting price.
Use it to filter by Gmail or Outlook compatibility, budget, deliverability, or free trial access before reading the full breakdown.
Use it to filter by Gmail or Outlook compatibility, budget, deliverability, or free trial access before reading the full breakdown.
| Tools | Deliverability | Best For | Gmail | Outlook | Free Plan | Starting Price |
|---|---|---|---|---|---|---|
| Mailsuite | 9/10 | Simple Gmail tracking | ✓ | ✗ | Yes | $9.99/mo |
| EmailAnalytics | N/A (no px) | Team performance metrics | ✓ | ✓ | 14-day trial | see website for pricing. |
| Hubspot Sales | 9.4/10 | CRM-connected tracking | ✓ | ✓ | Yes | $15/seat/mo |
| Yesware | 8.8/10 | Attachment tracking | ✓ | ✓ | Limited | $19/seat/mo |
| SalesHandy | 8.5/10 | Cold email sequences | ✓ | ✓ | No | $25/mo |
| Mixmax | 8.7/10 | Interactive email tracking | ✓ | ✗ | Limited | $29/user/mo |
| Streak | 9/10 | Gmail CRM + tracking | ✓ | ✗ | Yes | $49/user/mo |
| MailTracker | 9/10 | Clean Gmail open tracking | ✓ | ✗ | 20 emails/mo | $20/mo |
8 Best Email Tracking Tools in 2026
Not all email tracking tools are built the same. These 8 options cover different use cases from inbox-level tracking to cold outreach at scale.
1. Mailsuite : Best Free Gmail Email Tracker
Mailsuite is the most widely used free Gmail tracker. It adds double checkmarks to sent emails, one check for delivered, two for opened, similar to WhatsApp read receipts.
Key features:
Key features:
- Tracking details: number of opens and how many times
- Individual tracking for group emails
- Advanced alerts and custom notifications
- Weekly and monthly reports
- Scheduled tracked emails
- Link click and PDF open tracking
- Campaigns (up to 60k emails/month)
- Tools: CRM, eSignature, Polls (Advanced plan)
Trade-off: Every email sent on the free plan includes a "Sent with Mailsuite" line appended to the signature visible to every recipient. For cold outreach or client-facing emails, this type of branding shows you're using a free tool.
Pricing: Free plan available. The advanced plan costs $8.32/user/month, or an annual subscription costs $99.90/year.
Works on: Gmail (Chrome Extension)
Fits: Freelancers and solo Gmail users tracking opens on a zero budget.
What Reddit users say: "One of the most popular free options. Adds the double-check mark when emails are opened. The free version includes MailSuite branding unless you upgrade."
Here's What I Liked:
The double-checkmark UX is the most intuitive in this category. Hence, anyone familiar with messaging apps gets it instantly. The free plan can help you get started and explore the tool.
Pricing: Free plan available. The advanced plan costs $8.32/user/month, or an annual subscription costs $99.90/year.
Works on: Gmail (Chrome Extension)
Fits: Freelancers and solo Gmail users tracking opens on a zero budget.
What Reddit users say: "One of the most popular free options. Adds the double-check mark when emails are opened. The free version includes MailSuite branding unless you upgrade."
Here's What I Liked:
The double-checkmark UX is the most intuitive in this category. Hence, anyone familiar with messaging apps gets it instantly. The free plan can help you get started and explore the tool.
2. EmailAnalytics: Best for Team Email Performance Tracking
EmailAnalytics connects via API and measures team-level email performance. It’s average response time, email volume per rep, busiest sending hours, and more. It does not track opens via pixel insertion, which means zero deliverability impact and no shared-domain spam risk.
Key features:
Key features:
- Automatic email response time tracking per sales rep
- Daily and weekly email reports sent to your inbox
- Zero deliverability impact (no tracking pixels)
- Works with Gmail and Outlook via API
Pricing: 14-day free trial, then $19/month per inbox.
Platform: Gmail, Outlook (API-based)
Best for: Sales managers who need team-level email performance data across response time, volume, and activity beyond per-email open metrics.
What G2 users say: “I think this is excellent software to track email campaigns. I highly recommend this software.”
Here's What I Liked:
It helps teams track email activity, response times, and workload without complicated setup. Managers can quickly see team performance and improve productivity. I also liked its Gmail integration, clean dashboard, and helpful reports for sales and support teams.
Platform: Gmail, Outlook (API-based)
Best for: Sales managers who need team-level email performance data across response time, volume, and activity beyond per-email open metrics.
What G2 users say: “I think this is excellent software to track email campaigns. I highly recommend this software.”
Here's What I Liked:
It helps teams track email activity, response times, and workload without complicated setup. Managers can quickly see team performance and improve productivity. I also liked its Gmail integration, clean dashboard, and helpful reports for sales and support teams.
3. HubSpot Sales Hub: Best for CRM-Connected Email Tracking
HubSpot's email tracking is wired directly into its CRM. Every open and click lands on the contact's activity timeline automatically. When a prospect opens your email, a real-time desktop notification fires immediately.
Key features:
Key features:
- Real-time open and click alerts
- Automatic CRM logging of all email interactions
- Email scheduling and follow-up sequences
- Gmail and Outlook integration
- Email templates with tracking
Pricing: Free tier available. Paid plans start at $15/month per seat.
Platform: Gmail, Outlook
Best for: Sales teams already using HubSpot CRM who want tracking integrated directly into their existing workflow.
What G2 users say :"It's easy to use and offers many solutions for me, the SEO analysis tool and ad campaign setup and email marketing so their CRM is very effective. I like the marketing analytics they have which is enriched with data. I used the lead management and also the tracking feature helped me a lot as a company with products to sell.”
Here's What I Liked:
Automatic contact-record logging is what makes HubSpot the standout tool here. Sales managers can get real follow-up accountability. The free plan allows 200 notifications, but it can be low for people sending a lot of outreach emails.
Platform: Gmail, Outlook
Best for: Sales teams already using HubSpot CRM who want tracking integrated directly into their existing workflow.
What G2 users say :"It's easy to use and offers many solutions for me, the SEO analysis tool and ad campaign setup and email marketing so their CRM is very effective. I like the marketing analytics they have which is enriched with data. I used the lead management and also the tracking feature helped me a lot as a company with products to sell.”
Here's What I Liked:
Automatic contact-record logging is what makes HubSpot the standout tool here. Sales managers can get real follow-up accountability. The free plan allows 200 notifications, but it can be low for people sending a lot of outreach emails.
4. Yesware: Best for Email Attachment Tracking
Yesware combines open and click tracking with a standout feature: page-level attachment tracking. Send a PDF proposal and see exactly which pages the prospect viewed and how long they spent on each.
Key features:
Key features:
- Open, click, and reply tracking
- Page-by-page attachment tracking on proposals and decks
- Email templates and campaign sequences
- Salesforce CRM integration (Enterprise plan)
- Gmail and Outlook support
Pricing: Free (limited). Pro at $19/seat/month. Premium at $45. Enterprise at $85.
Platform: Gmail, Outlook
Best for: Sales reps who send proposals and need to know how engaged prospects are with documents.
What Reddit users say: “Geared toward sales teams. Includes tracking, templates, scheduling, and even Salesforce integration. A bit heavy if you just need tracking.”
What I Liked About Yesware:
Knowing which slide a prospect spent four minutes on helps you start a more precision conversation. No other tool here offers that. It even has Salesforce integration and is the most targeted fit for proposal-heavy B2B teams.
Platform: Gmail, Outlook
Best for: Sales reps who send proposals and need to know how engaged prospects are with documents.
What Reddit users say: “Geared toward sales teams. Includes tracking, templates, scheduling, and even Salesforce integration. A bit heavy if you just need tracking.”
What I Liked About Yesware:
Knowing which slide a prospect spent four minutes on helps you start a more precision conversation. No other tool here offers that. It even has Salesforce integration and is the most targeted fit for proposal-heavy B2B teams.
5. SalesHandy: Best for Cold Email Campaigns with Tracking
SalesHandy goes beyond single-email tracking. It's built for cold email sequences with open and click tracking across entire campaigns. Smart sequencing automatically pauses or triggers follow-up steps based on whether a recipient opened, clicked, or replied.
Key features:
Key features:
- Open and click tracking per email in a sequence
- Automated multi-step follow-up sequences
- Inbox rotation to protect sender reputation
- A/B testing for subject lines and email body
- Detailed campaign analytics and per-rep reporting
Pricing: Plans start at $25/month.
Platform: Gmail, Outlook, SMTP
Best for: Sales teams running high-volume cold outreach who need tracking and automation in one tool.
What G2 users say: “I like Saleshandy mostly for its powerful email automation combined with easy to use tracking and analytics. It saves time by automating follow ups and shows which emails and links get engaged. Easy to implement, their support is outstanding. It easily integrates with other tools.”
What I Liked:
Inbox rotation across multiple sending addresses is SalesHandy's most practical edge. It protects sender reputation at scale in a way single-inbox tools can't.
Platform: Gmail, Outlook, SMTP
Best for: Sales teams running high-volume cold outreach who need tracking and automation in one tool.
What G2 users say: “I like Saleshandy mostly for its powerful email automation combined with easy to use tracking and analytics. It saves time by automating follow ups and shows which emails and links get engaged. Easy to implement, their support is outstanding. It easily integrates with other tools.”
What I Liked:
Inbox rotation across multiple sending addresses is SalesHandy's most practical edge. It protects sender reputation at scale in a way single-inbox tools can't.
6. Mixmax: Best for Interactive Email Tracking
Mixmax adds interactive elements to Gmail that most tracking tools don't touch. Polls, surveys, and one-click meeting schedulers sit inside the email itself, and every interaction with them is tracked alongside standard opens and clicks.
Key features:
Key features:
- Real-time open and click notifications
- Embedded polls, CTAs, and one-click meeting scheduling
- Email sequences with automated follow-ups
- CRM sync with Salesforce and HubSpot
- Team inbox with shared templates
Pricing: Free plan (limited). Inbox & Meeting Copilot plans start at $29/user/month.
Platform: Gmail
Best for: Sales and customer success teams who send high-engagement emails and want interaction tracking beyond opens.
What Reddit users say: “Combines email tracking with sequences, templates, and scheduling. Great if you’re doing volume outreach and want everything in one place.”
Here's What I Liked:
One-click scheduling inside the email body cuts reply friction better than any other tool here. Prospects book without leaving their inbox, and that genuinely lifts conversion rates on follow-ups.
Platform: Gmail
Best for: Sales and customer success teams who send high-engagement emails and want interaction tracking beyond opens.
What Reddit users say: “Combines email tracking with sequences, templates, and scheduling. Great if you’re doing volume outreach and want everything in one place.”
Here's What I Liked:
One-click scheduling inside the email body cuts reply friction better than any other tool here. Prospects book without leaving their inbox, and that genuinely lifts conversion rates on follow-ups.
7. Streak: Best for Gmail CRM with Built-in Tracking
Streak runs the pipeline inside Gmail itself. Tracked emails connect to deal stages automatically open events sit alongside pipeline status, so there's no tab-switching to get sales context.
Key features:
Key features:
- Email open tracking inside Gmail
- Pipeline views built directly in Gmail
- Email scheduling and send-later
- Shared team pipelines and email threads
Pricing: Pro at $49/user/month and a 14-day free trial.
Platform: Gmail
Best for: Founders and small sales teams who want pipeline visibility and tracking without leaving Gmail.
What Reddit users say: “More of a lightweight CRM inside Gmail, but includes open tracking as part of the package. Helpful if you want to track deals without leaving your inbox.”
What I Liked:
I can see if my email is read, see who has replied to my emails, and follow up on. I also found that it has a clean interface and even Streak's CRM feature is helpful for sales outreach.
Platform: Gmail
Best for: Founders and small sales teams who want pipeline visibility and tracking without leaving Gmail.
What Reddit users say: “More of a lightweight CRM inside Gmail, but includes open tracking as part of the package. Helpful if you want to track deals without leaving your inbox.”
What I Liked:
I can see if my email is read, see who has replied to my emails, and follow up on. I also found that it has a clean interface and even Streak's CRM feature is helpful for sales outreach.
8. MailTracker by Hunter: Best Clean Gmail Open Tracker
MailTracker is Hunter's standalone Gmail tracking extension. It's intentionally minimal, with no visible signature on emails (unlike Mailtrack's free plan), real-time notifications, and reopen tracking. Everything lives inside Gmail with no separate dashboard.
Key features:
Key features:
- Automatic open tracking with no setup required
- Reopen notifications when a prospect returns to your email
- No visible tracker branding on the free plan
- Clean interface fully inside Gmail
Pricing: Free plan (20 tracked emails/month). Growth plans range from $20/month for unlimited tracked emails.
Platform: Gmail (Chrome Extension)
Best for: Gmail users who want clean and discreet open tracking without the "sent via" branding.
What Reddit users say: “A lightweight Chrome extension for Gmail. No branding, unlimited tracking, and no need to sign up. It’s been great for quick visibility without the usual bloat of sales platforms.”
What I Like About This Tool:
It is easy to use with Gmail and one can track email opens in real time, get notifications, and know when to follow up. Also, it does not feel overly complicated to me.
Platform: Gmail (Chrome Extension)
Best for: Gmail users who want clean and discreet open tracking without the "sent via" branding.
What Reddit users say: “A lightweight Chrome extension for Gmail. No branding, unlimited tracking, and no need to sign up. It’s been great for quick visibility without the usual bloat of sales platforms.”
What I Like About This Tool:
It is easy to use with Gmail and one can track email opens in real time, get notifications, and know when to follow up. Also, it does not feel overly complicated to me.
How to Choose the Right Email Tracking Tool?
You must check the following criteria to choose the best email tracking tool for your business.
1. Identify Your Primary Use Case
Individual Gmail users needing basic open tracking: Mailtrack or MailTracker. Sales team managing deals: HubSpot or Streak. Cold outreach at scale: SalesHandy. Team performance visibility: EmailAnalytics.
2. Check Deliverability Impact
Some trackers embed pixels that cause emails to land in spam. EmailAnalytics has zero deliverability impact (API-based). Others vary. Test with your own domain before deploying to your full team.
3. Consider CRM Integration
Check whether the tracker logs data automatically to your CRM or requires manual export. Automatic logging is the difference between a tool your team uses daily and one they abandon within a month.
4. Evaluate The Pricing Model Carefully
The per seat cost can begin to increase as the team grows. For instance, $29.00 per user, 10 users is $290.00 per month, without additional fees. Therefore, do the necessary tool comparisons. Some charge by user, others charge by inbox. So, depending on the size of the team, it may be cheaper to pay by inbox.
5. Account for Apple Mail Privacy Protection
Open rates have been inflated since MPP launched - Apple pre-fetches pixels whether or not the recipient reads the email. If your audience skews toward Apple Mail users, open data alone is unreliable. Weight click-through and reply signals more heavily when evaluating which tools give you actionable data.
Choose the Tool That Matches Your Workflow
Attaching email tracking is only reliable if your email list is verified and contains valid email addresses. Since sending emails to unverified recipients increases bounce rates and lowers open rates. An email verifier helps eliminate these issues before you begin any outbound campaigns.
To get a bounce rate less than 3% and a 99.73% accurate contact verification results, use Clearout's email verifier. This will help tracked emails to go to real inboxes and engagement data will be accurate enough to act on.
To get a bounce rate less than 3% and a 99.73% accurate contact verification results, use Clearout's email verifier. This will help tracked emails to go to real inboxes and engagement data will be accurate enough to act on.
FAQs
1. Which is the best free email tracking tool for Gmail?
Mailsuite is the most popular free Gmail email tracker. It adds double-tick read receipts to your sent emails. The free plan is fully functional but adds a "Sent with Mailsuite" signature to every email.
2. Does email tracking affect email deliverability?
It can. Tools that insert tracking pixels carry some deliverability risk, especially if their domain is shared across many senders and gets flagged. EmailAnalytics avoids this entirely by using API-based tracking with no pixel insertion. For pixel-based trackers, verifying your list with Clearout before sending keeps bounce rates under 3% and preserves inbox placement.
3. Can email tracking tools work with Outlook?
Yes. HubSpot Sales Hub, Yesware, SalesHandy, and EmailAnalytics all support Outlook. Gmail-only tools like Mailtrack, MailTracker, Streak, and Mixmax don't currently offer native Outlook support.
4. Is email tracking legal in the US?
Email tracking is generally legal in the US. There's no federal law that explicitly prohibits tracking pixels for open detection. You should still comply with CAN-SPAM for marketing emails. In the EU, GDPR applies more strictly. So, always check the rules relevant to your audience's location.
5. What's the difference between an email tracker and an email verifier?
An email verifier checks if an address is valid before you send, helping reduce bounces and protect your sender reputation. An email tracker shows what happens after delivery, including opens and clicks.